Job Vacancy - Oxford Economics - Finance and Office Assistant (Sydney)

Job Summary  
BIS Oxford Economics, a leading economic research and consultancy firm, is looking to hire a Finance and Office AssistantThis position will perform a variety of Finance, Human Resource and Office Management tasks to support the growing Sydney office and the expansion of the business. The person will require excellent communication skills and be well organised carrying out all tasks in a professional and efficient manner.  

This role is an integral part of Oxford’s growth plans for Australia and New Zealand and is an exciting opportunity to join a fast-growing company at the forefront of the industry. This is an excellent opportunity for an experienced admin or finance assistant to take the next step in their career and gain further exposure to Finance and HR areas. 

The key responsibilities within this role are as follows: 

Finance and Accounting 

  • Timely issue of all client invoices and recording them in the accounting system ‘SAP’ 
  • Follow up on outstanding debt on a regular basis 
  • Reviewing data for accuracy in the CRM System ‘Salesforce’ and cross checking sales contracts to ensure they are issued by the correct legal entity. Will need to liaise with the Business Development Team and Consulting Team Heads to gather this information 
  • Internal reporting for key metrics  of the business such as sales, renewals, renewals on hold, new business, cancellations, and other ad hoc reports  
  • Allocation of the cash receipts in the accounting system and bank reconciliations 
  • Setting up projects in the accounting system and maintaining timesheet codes 
  • Assist with the month end close – AR reconciliation, Revenue recognitionWIP reportingBalance sheet reconciliations 
  • Any other ad hoc tasks and reporting required by the Head of Finance 
  • This is not an exhaustive list; this role must be prepared to work as part of a team and assist or carry out other duties as requested during periods of high workloads, sickness, holidays and emergencies. 

Office Management and HR related tasks 

  • Be a key contact for the Social Committee and organise staff social events including managing bookings and co-ordinating with suppliers  
  • Liaising with the Building Manager for the office  
  • Stock management including ordering supplies for the office 
  • Assisting with day to day tasks including answering and directing phone calls to relevant staff 
  • Directing mail and deliveries 
  • Assisting with the HR related tasks, such as recruitment process of new staff, keeping employee records etc. 

Skills and Experience:  Required 

  • A desire to meet and achieve goals 
  • Attention to detail and good numeracy skills 
  • Must be highly organised and able to manage multiple projects tasks at once  
  • Must have knowledge of Excel, Microsoft Word and PowerPoint  
  • Must be a team player 
  • Be adaptable to change and embrace new approaches

Skills and Experience:  Desired 

  • Relevant work and/or internship experience within finance accounts receivable 
  • Working knowledge of Accounting and CRM systems, ideally SAP and Salesforce 
  • A desire to meet and achieve goals 
  • Ability to establish credibility and build relationships with senior level professionals 
  • Excellent communication, interpersonal and presentation skills 
  • Effective problem solving, time management and organisation skills 
  • Intellectual curiosity 
  • Ability to work well under pressure 
  • A Bachelor’s degree 

About BIS Oxford Economics 

Following the acquisition of BIS Shrapnel by Oxford Economics in 2017 a new entity was formed called BIS Oxford Economics which forms part of the Oxford Economics Group. The Oxford Economics Group was founded in 1981 as a commercial venture with Oxford University’s business college to provide economic forecasting and modelling to UK companies and financial institutions expanding abroad. Since then, we have become one of the world’s foremost independent global advisory firmsOur worldwide client base com prises more than 2,000 international corporations, financial institutions, government organizations, and universities. Our best-in-class global economic and industry models and analytical tools give us an unmatched ability to forecast external market trends and assess their economic, social, and business impact. 

BIS Oxford Economics has over 50 staff based in Sydney and Melbourne. The wider group has offices around the world including London, New York, and Singapore, and more. We employ over 450 full-time people, including more than 300 professional economists, industry experts and business editors—one of the largest teams of macroeconomists and thought leadership specialists.  

 

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