HR Officer - London
Headquartered in Oxford, England, with regional centers in London, New York, and Singapore, Oxford Economics has offices across the globe including Belfast, Chicago, Dubai, Hong Kong, Milan, Paris, Philadelphia, Los Angeles and Sydney. We employ over 400 full-time staff, including 250 professional economists and industry experts. We are a key advisor to corporate, financial and government decision-makers and thought leaders. Our worldwide client base now comprises over 2,000 international organisations, including leading multinational companies and financial institutions; key government bodies and trade associations; and top universities, consultancies, and think tanks.
Our culture is modern, open and collaborative.
We are seeking an extremely organised and detail-oriented HR Officer, to join our expanding team in our London Office. This is a fantastic opportunity to join a well-established, highly-regarded, and entrepreneurial-minded organisation. The HR Officer will coordinate all aspects of recruitment, onboarding, training, and payroll preparation, as well as other HR and operational tasks as needed. This role will report in to the UK-based HR Manager.
This is an operational and hands-on role that requires a very high level of organizational skill and attention to detail. We have a busy HR function based in London, but we support employees globally. We deal with many email inquiries, and would really benefit from a system-minded officer that can assist us in streamlining our talent acquisition, benefits, onboarding, payroll, and office administration processes. We offer a supportive, flexible, and friendly work environment with a top-notch benefits package, competitive holiday allowance (including a week off during Christmas), and work/life balance.
Our ideal candidate is very organised, accurate, and doesn’t miss even the smallest detail. S/he is comfortable interacting with employees at all levels, is proficient at Excel and very comfortable with numbers, and is a whiz at creating and managing internal filing systems (electronically). In addition, you understand the importance of communication at all times – email, site-sharing (i.e. SharePoint), and in-person. Given the great deal of internal communications, policies, and procedures that we circulate within HR, being able to not only keep up with changing regulations but also understanding how to communicate and make accessible to the masses is incredibly important.
Hours: Full-time hours, Monday to Friday, 9.00am to 17.30pm, part time considered
Reports to: UK HR Manager
- Plans, organises, and coordinates the operations and activities related to the Human Resources (HR) operations and functions on a regional (and sometimes global) level.
- Supports HR staff, including UK and US based HR staff, to resolve human resource problems, coordinate various processes, and manage payroll.
- Identifies optimal solutions that meet the needs of the HR functions by recommending process improvements, system enhancements and alternatives based on specific needs.
- Liaises with senior leadership team and other key line managers in recruitment processes.
- Supports interviews for all recruitment in the several global office as well as UK office
- Prepares contracts for the hiring manager and HR Manager to review
- Supports the HR Manager with preparation of documentation for secondments and transfers – sourcing relevant information.
- Arranging intercompany transfers
- Processing monthly payrolls for UK, Europe, Asia and Middle east based employees.
- Managing requests from state agencies for quarterly filing reports; troubleshooting errors.
- Dealing with Payroll queries
Induction and Onboarding:
- Preparing offer letters and coordinating the onboarding process.
- Enrolling employees in benefits and similar programs.
- Follows systems for onboarding and exits (in the form of checklists within Excel or other tasking program).
Day to Day:
- Updating employment changes to personal records on our HR system and individuals’ files.
- Recording all new hires, transfers, terminations, changes in jobs, hours, salaries and personal information
- Updating and processing changes within the local HR system
- Produce adhoc reports as needed and when requested
- Monitor and update Recruitment and HR inbox.
- Work with the HR Manager to communicate company policies and procedures UK wide.
- Update and produce new HR forms when needed
- Work with the HR Manager to ensure the annual performance management process is followed in line with the company deadline
- Ensure the graduate training programme is rolled out and co-ordinate the various training sessions liaising with both the graduates and the line managers, keeping the HR Manager updated.
- Assessing and coordinating staff-wide training.
- Working with the London office Administrator to provide reception cover for lunch breaks, holidays and as required, as well as ongoing administrative and office management support.
- Answering the phone and receiving visitors when on reception duty
- Ensuring that H&S standards are implemented and maintained in the London and Belfast offices (First aiders, First aid kits, Fire wardens).
- Assisting with the organisation of the Summer staff party in London
Skills and experience
- Experience of working in a busy administrative role and prioritising work to meet tight deadlines
- Works calmly under pressure, with confidentiality and discretion
- Good literacy, numeracy and IT skills including MS Office
- Strong Excels skills
- Must be confident with payroll
- Strong eye for detail and accuracy
- Self-motivated, flexible and enthusiastic approach to work
- Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
- Establish good working relationships both internally and externally with staff at all levels
- Keen interest in HR and study towards the CIPD qualification
What is on offer
We offer a competitive salary package, including regular pay reviews.
How to apply
Please click Apply Now to send your CV (resumé) and cover letter and complete the online application form. Your cover letter should explain how you meet our requirements and identify which area(s) of our business most interest you.
The deadline for applications is the 31st December 2020. However, early application is strongly recommended. We review applications as they are received.
Topics: Careers in the UK